Sometimes you may work later than someone else and have something to share with them. Scheduling emails for optimal times of the day are a subtle way to be courteous to your co-workers, clients, management, and anyone else you need to communicate with. Scheduling emails eliminate the possibility of this accident from occurring.īoth speed and accuracy peak in the late morning, right before the period of time when most people take a break for lunch. You may have completed your work punctually, but submitted at the wrong time. For students, this is a great way to avoid missing a submission deadline.
Polymail can help you schedule emails based on your recipient’s time zone, ensuring timely communication. Scheduling emails ahead of time is a great opportunity to rectify any differences in time-zone. Time-zone differences can lead to emails being sent past a deadline or at inappropriate times of the day. The COVID-19 pandemic has made working from home a reality for many more people than before, introducing a very new problem. Study-abroad students or professors conducting research on a sabbatical need to be able to communicate with their colleagues properly. Others have to travel for important meetings or enjoy exploring other countries and can’t fall behind on work. People may not wish to move far away for a job and can work remotely from their current home. There are many reasons people work from different time-zones. This practice will save everyone involved time and improve rapport within a team or partnership. Communicating frequently and at the same times is conducive to productivity. If you’re expecting important information at the same time, you’ll be ready and able to respond accordingly. It’s difficult to keep the same level of attentiveness to your inbox at all periods of the day. One of the best ways to accomplish this is to develop consistency in communication. If your work depends on the other members of a team, you will need them to get your emails and respond in a timely manner. Maintaining a schedule is rather important in maximizing productivity. Polymail’s in-depth customization and expansive automation makes your job significantly easier. There is an option you can select called “cancel if replied” that will stop your email from sending if you receive a reply before that time. Just remove the send later mark before the scheduled time, and your email will not be sent.Īnother instance that can cause confusion is when a client, colleague, or other important person contacts you with a response before the scheduled time occurs. If all of a sudden the information you scheduled to be sent has changed or become irrelevant, do not worry! Scheduled emails can be cancelled anytime. Once you’ve set the time, Polymail will take care of the rest! Semantic data entry allows for specific times like “in two weeks at 2 p.m.” or “next Wednesday at 10 a.m.” Simply type in the desired time in the bar at the top of the dropdown menu or modify the options included.
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These include “Later Today,” “This Evening,” “Tomorrow Morning,” “Tomorrow Evening,” “This Weekend,” “Next Week,” and “In a Month.” The suggestions are based on the time of your most recent update to the draft.
Setting up send dates and times for emails is becoming a very popular convenience. We at Polymail believe in staying ahead of schedule. If you have to send out important information in a timely manner to so many different people in the course of a day, it is likely that something can slip through the cracks.
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In a world of ever-expanding networks, a professional email inbox can have hundreds if not thousands of relevant contacts. Time management is an essential part of successful communication.
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